Virginia Garcia School Sealant Program Receives Award

February 2017- The Virginia Garcia School Sealant Program has received a recognition award from the Beaverton School District after being reviewed by the Oregon Health Authority (OHA). The program, which provides oral health screening and sealant services for school aged children, is active in 21 schools. Nineteen of these schools are in the Beaverton School District.

This year’s program is well underway with about 45 percent of schools screened, and the positive consent rate is up significantly this year. “We want to reach our goal of getting consents for 50 percent of the students this year,” says Kyle Allen, School Based Dental Manager for Virginia Garcia Memorial Health Center, “and we are well on our way to accomplishing that!”

This program was the first program of its kind to be visited and reviewed by the Oregon Health Authority (OHA). Oregon Administrative Rules (OAR333-028-0300) implementing Senate Bill 660 requires OHA to conduct on-site verification reviews of approved school dental sealant programs. 

“The goal is to ensure schools are served in an appropriate manner, program protocols adhere to evidence-based standards and quality services are being provided,” said Laurie Johnson, OHA’s School Oral Health Programs Coordinator in the Public Health Division, “So far, this school year, all reviews have been positive.”

The program has received high praise from OHA who called the program “exemplary” in the official review of the program. OHA also recommended in the review that the program consider developing a graphic or dashboard to showcase their work and consider sharing with other programs the use of culturally appropriate educational and outreach materials.

Virginia Garcia’s sealant program benefits from collaboration with the Oregon Oral Health Coalition, Centro Cultural and Oral Health America which has provided some outside funding to help build depth to the program in the 21 schools served this year.

NPAIHB Pilot Project Expands to Include NARA

February 2017- The Northwest Portland Area Indian Health Board (NPAIHB) recently received approval from the Oregon Health Authority to include the Native American Rehabilitation Association (NARA) as a pilot site to demonstrate utilization of culturally competent dental therapists as a part of the dental team. 

NARA provides dental services to Native Americans representing 259 different tribes as well as Medicaid eligible and uninsured clients in the Portland urban area. Sixty percent of the clients served by NARA’s dental clinic are American Indian (AI) or Alaska Native (AN). Twenty four percent of their patients are uninsured.  

Even with two full time dentists, a dental hygienist and other current staff, NARA has difficulty servicing the growing demand for dental and oral health care in their footprint. Initial dental therapists will be trained in the successful Alaska program that has been utilizing dental therapists for the last 11 years to serve the Alaska Native people. 

Since NPAIHB's other pilot sites are very rural, the addition of NARA allows them to expand access to care for the large AI/AN population living in the metro urban area.

OrOHC and OHSU Study and Project Results Featured in Geriatric Nursing Journal

February 2017- Oregon Health Science University (OHSU) and the Oregon Oral Health Coalition (OrOHC) were recently featured in Geriatric Nursing Journal for their involvement in improving oral health of senior citizens.

The study, titled Dental care practices and oral health training for professional caregivers in long-term care facilities: An interdisciplinary approach to address oral health disparities, had two objectives: 1) to assess and analyze the knowledge and attitudes of caregivers towards dental care for older adults in long-term care facilities; and 2) to train administrators, medical staff, and caregivers in the oral health competencies necessary to provide daily oral health care for residents of Assisted Living Communities in Oregon.

Dr. Richie Kohli, assistant professor in the Department of Community Dentistry at OHSU was instrumental in compiling the data from both the OHSU and OrOHC projects and preparing the study for publication. 

The results indicate that OrOHC’s Oral Health for Seniors training curriculum, which provides caregivers with the resource for integrating oral care into basic care of older adults, could improve the health of elderly people and diminish oral health inequities. The aging population continues to grow in Oregon and is sadly underserved when it comes to oral health services. The models demonstrated in the study provide examples that could be implemented on a larger scale by health care delivery organizations.

View full article here.

Become a Community Partner with Oregon Health Authority!

February 2017 -Oregon Health Authority’s (OHA) Community Partner Outreach Program (CPOP) provides training and ongoing support to Community Partner Application Assisters throughout Oregon. Assisters are skilled at helping Oregonians apply for health coverage like the Oregon Health Plan (OHP) and Qualified Health Plans (QHP) through the Federally Facilitated Marketplace (FFM), HealthCare.gov. Most Assisters work at hospitals, clinics, private practices, Tribal clinics, Federal Qualified Health Centers (FQHCs) and other entities that provide oral, physical and behavioral health services.

Assisters enjoy the following benefits:
          -Access to free training on topics like the OHP application process and how to reach underserved populations
          -Access to materials and resources including a private, online collaborative tool
          -Ongoing support from an OHA Regional Outreach Coordinator
          -Access to special teams for help with urgent applications, renewals and related issues
          -Access to the Oregon Eligibility (ONE) Applicant Portal for Community Partners, which provides:
                    +Real time OHP eligibility determination
                    +Account transfer to the FFM for those ineligible for OHP who may be eligible for QHPs
                    +Access to OHP renewal dates for assisted patients
                    +The ability to identify missing information for OHP applications and renewals
                    +The ability to record household changes like a new mailing address on behalf of OHP members

Does this sound like it’s for you? If so, the process for becoming certified includes three steps:
     1. Complete a simple addendum to your existing Medicaid contract or complete a volunteer agreement (depending on your organization type)
     2. Complete a free, one-day training and a background check
     3. At least one assister must complete an online FFM training for Certified Application Counselors

For more information, contact Colette Gillies at Colette.gillies@state.or.us or 503-932-8601.

Provider Assister Testimonials:
“In one single visit, we are able to enroll new clients in OHP, schedule them a doctor’s appointment, and share with them other community resources, turning the often daunting process of taking control of one’s healthcare into an empowering experience. We even have Street Outreach OHP assisters that conduct enrollments in homeless camps and shelters while also distributing hygiene and first aid supplies.”
-Christina Lacy, Outside In

“Worrying about bills and money is not conducive to healing.  By encouraging patients to see if they qualify for OHP, I have helped several people who would not have pursued getting much-needed care avoid that cycle that ends in the Emergency Room.  When we can stop that cycle, we all win!”
-Joni Marcks, Columbia Memorial Hospital

“Medicine Wheel Recovery Services mission is to respect the autonomy and uniqueness of every individual, while promoting community strength through unity and support. As a community partner we are able to promote that community strength by helping individuals help themselves.”
-Cherokee Daniel, Medicine Wheel Recovery Services
 

Medical-Dental Co-location Programs Thriving in Lebanon, Sweet Home

August 2016 - Capitol Dental and Samaritan Health have joined forces to open several medical-dental co-location projects, including two in Lebanon and one in Sweet Home.

Dawn lowe (left) and vanessa maciel (right) are both expanded practice dental hygienists for capitol dental and serve their communities through co-location programs.

Dawn lowe (left) and vanessa maciel (right) are both expanded practice dental hygienists for capitol dental and serve their communities through co-location programs.

Vanessa Maciel, an Expanded Practice Dental Hygienist (EPDH), provides dental services at a pediatric clinic in Lebanon. Dawn Lowe, also an EPDH, works at Sweet Home Family Medicine Clinic. “The idea was to provide whole body healthcare by having dental services in the same building as medical services. A dental hygienist is at each location five days a week to provide preventive care like screenings, x-rays, fluoride varnish application, sealants, and cleanings. The hygienist can then schedule patients for treatment with the dentist assigned to that location to get the patient on a regular maintenance program. All services are free to uninsured patients age 19 and up, and to Capitol Dental patients,” said Dawn.

 “Our main goal was to reduce the number of patients coming in to the ER and Urgent care due to dental pain,” stated Vanessa. “We can now see those patients and take care of the pain permanently and educate them on having routine treatment as most were only coming in for antibiotics when they had a dental infection but never saw a dental provider to treat the cause.”

Transportation issues, such as traveling to healthcare offices for multiple appointments, are a common concern for patients in that area. “What I find most valuable is having multiple services (mental, medical, and dental) all under one roof to eliminate one barrier for the patient, which is transportation,” said Vanessa. Patients in Brownsville are also seen quarterly, limiting the number of times they would need to drive to Sweet Home or Lebanon for care.

Dawn noted that co-location also streamlines coordination of care. “Patients reporting to urgent care for tooth pain can now come right to the hygienist for x-rays and have an appointment to see the dentist right away without fear of finding a way to pay for it. Expectant mothers, diabetics, cardiac patients, renal disease patients, etc., are all asked when their last dental appointment was. If it has been over a year, the provider can either ask the hygienist to come speak to the patient or walk the patient right to the hygienist’s room to be screened. The importance of regular dental care is much harder to ignore in these cases!”

The biggest challenge was getting the providers to recognize how dental access in a family medicine practice would be beneficial and having the provider refer the patient. The idea was to get our patients through warm hand offs and try to get the entire clinic on the same page to make the clinic successful. With many ideas, feedback, and different strategies we have been able to find what works best for the team to make the co-location a success.
— Vanessa Maciel, EPDH

Overcoming medical providers’ hesitancy to utilize the dental team was an initial challenge, but as the benefits of whole-patient centered care became clear, Dawn said that referrals and “warm hand-offs” from medical staff to dental staff have increased. “The program has undergone some frustrating growing pains,” Dawn admitted, “but we learn, adapt, move on, and patients continue to get better and better care.”

Even with medical staff support, the success of these programs was not immediate. “Getting the word out about the program was not easy at first, but as with many small communities, word of mouth is really starting to make a difference,” said Dawn. “Fear of dentists is a common trait in lower income communities everywhere, we are all working hard to make sure our patients are comfortable and happy so that they will return for regular appointments.”

As the program became a standard part of the community, many patients were excited to learn that they could receive dental care at the same office they already went to for medical care. “Patients have been beyond grateful for the services and the opportunity to have them.  I have had patients with dental phobias but due to the fact that they trust their PCP they are willing to come in and end up being amazed of all they can get through with our help,” commented Vanessa.

Finances is another reason patients might put off dental care, but the co-location sites address that as well. "We never charge for any of the services we provide at the co-locations. Services offered include but are not limited to: fillings, extractions, cleanings, periodontal therapy, fluoride application, sealants, screenings, x-rays, oral cancer check, and referrals," said Dawn.

Two key demographics for good oral health are pregnant women, who can inadvertently transmit cavity-causing bacteria to their babies, and young children, who are especially susceptible to cavities, also known as “early childhood caries”. We work closely with the OB patients, educating them about oral health during and after pregnancy to be able to have good oral health and reduce chances of preterm birth and bacterial transmission to baby. We also incorporate dental checkups with a well-child check to catch any early childhood caries and get the child used to a dental setting at an early age, added Vanessa.

It’s valuable having a patient’s PCP in the building and knowing the patient’s medical history in depth so that we are able to understand why their oral health status is the way it is. After linking other conditions we can educate the patient on why oral health is important and try to get their overall health under control.
— Vanessa Maciel, EPDH

Surprisingly, another population has come forward to take advantage of the co-locations’ dental services: seniors. “So many low income seniors live in this area and are on Medicare, which doesn’t cover dental. Many of them have applied for the Oregon Health Plan and have been turned down although they are living paycheck to paycheck. They are so happy and so thankful that they now have a place to get their teeth cleaned regularly and have access to a dentist should they need it,” stated Dawn.

The co-location programs are paid for by a federal grant secured by Samaritan Health. This funding helps pay for part of the care provided to uninsured patients. Samaritan provides office space for the hygienists to work; Capitol Dental provides the hygienists, dentists, mobile dental van, and supplies. The partnership has been working for 2 ½ years.

There are plans to expand into Lincoln and Polk counties in the future; Capitol and Samaritan’s contract states a total of 10 co-locations will be open within the next few years. Currently, 4 co-location sites are open.

Medical-Dental Heath Carnival
a Success in Yamhill County

June 2016 - Yamhill County hosted its first medical-dental health carnival, Toothtastic Jab-a-palooza, on April 27.

The event, which took place at three different medical sites, integrated dental and mental health services and education for families in the region. Physician’s Medical Center of McMinnville, Virgina Garcia of McMinnville, and Sheridan Medical Center participated.

Focused on the health of 0-10 year olds, the clinics offered vaccinations and oral health screenings. Sites had been First Tooth trained so staff could provide fluoride varnish, a preventive measure against early childhood caries. Oral health education was also given to parents and children.

“The event was a great success,” said Treva Schoof, and RN at Physician’s Medical Center. Her site saw 69 patients in all. 64 of these received oral assessments and fluoride varnish and 23 were vaccinated.

33 patients were seen at Virginia Garcia, where 13 patients received sealants and 15 had fluoride varnish applied. Another 13 patients were seen at Sheridan Medical Center.

In addition to oral health, children learned about safety, good eating habits, fireman and fire safety, and won prizes for participating in activities. A medical provider commented that “It was very festive for participants and a great way for providers to introduce a new procedure into practice due to being able to focus on it and repeat it. Everyone had fun.”

Families that attended reported that it was fun and beneficial for their children. Congratulations, Yamhill County, on hosting a health carnival for your communities!
 

April 2016 - The Rinehart Clinic has long known that it needed to offer more dental services for the rural community of North Tillamook County. When the opportunity came to join a pilot for Oral Health Integration with Oregon Primary Care Association (OPCA), the Rinehart Clinic jumped at it! The first step was a recent First Tooth training focused on oral health integration into primary care.

During one of the planning sessions for Oral Health Integration, staff members discussed organizing a kickoff event.

We wanted to celebrate our devotion to oral health in primary care while educating our community on the services we had to offer. Our Outreach Coordinator, Alice, contacted the schools to discuss our new endeavor, and the idea of a school assembly featuring a Tooth Fairy was born!
— Keri Scott, Rinehart Clinic Director of Quality

After the First Tooth training, the outreach team started planning the assembly and practicing their skills on family and friends. The team included Denise,  RN Care Coordinator,  the Clinic Staff Supervisor playing the evil Plaque Fairy, and the Outreach Coordinator who partnered as the Plaque Monster. The Director of Quality played the Tooth Fairy.

“We put together a 10-minute skit that focused on healthy eating habits, good oral health, and fluoride varnish protection. It was a prime opportunity to partner with the local grocery store and we invited the Apple mascot from Manzanita Grocery and Deli to join us,” said Keri.

On the day of the kick-off event the motley crew of fairies, apple, nurse, and plaque monster enthralled the kids of Nehalem Elementary with the joys of oral health. Each kid went home with a packet containing a clinic brochure, coloring pages, a monthly brushing chart, PlakSmackers, fluoride toothpaste, a sparkly toothbrush, and  education materials for the parents. The feedback was fast and furious. The kids were excited, the parents were interested, and the principal was ecstatic.

I was very impressed with your assembly! Sometimes people come in and aren’t sure how to talk to kids, but your group did GREAT! Thanks for the packets to send home! I’ll post a little diddy about the assembly on our NKN Facebook page sometime today!
— Christy Woika, Nehalem Elementary Principal

Oregon's Local Oral Health Coalition Expansion Continues

June 2016 - As Oregon’s eight Local Oral Health Coalitions work to improve the oral health status in their communities, new coalitions are in the process of formation. June 7th marked the initial Oral Health Coalition meeting for Douglas County. The event was held as a part of The Douglas County Oral Health Summit, organized by Cindy Shirtcliff from Advantage Dental and Peggy Madison with Douglas Public Health Network.

The Douglas County Oral Health Summit began with a presentation by Dr. Jeremy Horst on “A Medical Model to Stop Dental Caries”. With 49 people in attendance, Dr. Horst gave an overview of his successes with silver diamine fluoride.

After the presentation by Dr. Horst, Peggy Madison led a conversation on the establishment of an Oral Health Coalition in Douglas County. Over 20 stakeholders who live or work in or around Douglas County came together to discuss the oral health status in Douglas County, areas for the coalition to pursue, and what is already being done in the community.

The Oral Health Summit succeeded in bringing together a wide variety of stakeholders who are committed to working collaboratively on oral health issues. Douglas Public Health Network has agreed to sponsor the Coalition as a public health prevention and promotion service to the community, and the group hopes to establish a regular meeting time soon.

The Yamhill County, Columbia Gorge Region, South Coast, and Lincoln County Oral Health Coalitions continue to meet on a monthly basis. The Southern Oregon and Benton/Lincoln/Linn Regional Oral Health Coalition meet every other month.
 

Teledentistry Program Serving Students in Central School District

April 2016 - Meagan Kintz has been working with the Capitol teledentistry program since its planning stages last year to its implementation, which started in the fall of 2015. The program, which continues into 2016, “keeps me on my toes and is always interesting,” says Meagan.

As an expanded practice dental hygienist for Capitol Dental Care, Meagan is no stranger to inspecting smiles. With the teledentistry program, however, “I have the opportunity to provide services (with the help of a dental navigator) to elementary school aged children in the Central School District, specifically kindergartners through second graders,” while they are at school. One goal of the program is to eliminate barriers to dental care such as transportation, wait time for an appointment, missing school, and cost of care. “By starting in kindergarten, we hope to see a reduction in tooth decay by the time the child enters second grade due to services, education, and early intervention.” By serving students at school, dental appointments can also be freed up for patients in need of advanced care.

“Utilizing my expanded practice permit, I am able to perform every service a child would have completed at a regular preventive dental appointment, with the exception of seeing a dentist face to face. Each child’s appointment looks a little different based on their age and needs but typically, I do an initial disease or dental assessment, take intraoral photographs, radiographs with a portable x-ray unit, cleanings, sealants as needed and fluoride varnish. After collecting data, I build an electronic chart for each child seen,” says Meagan. By uploading the charts to a cloud-based server, a partnering dentist can review the information in 24-28 hours to decide if the child can stick with preventive care visits or needs to be seen by a dentist.

This program is a great fit for Meagan, whose interest in public health was inspired by volunteering to conduct dental screenings in rural communities.

I saw the need for not only preventive services but education and knew there had to be more to hygiene than a bricks and mortar clinical job. I love performing hygiene services in a nontraditional setting.
— Meagan Kintz

Creating access to care is very important to her, and she also enjoys the variety that comes with her job. “Every day is something new.  You never know what you’re going to get with kids. One of the most rewarding parts of my job is taking an apprehensive child and getting them to love their dental appointments, knowing that will stay with them for life!”